Case study · Student storage

A storage business that went from spreadsheet entry to touching each job once

Took a student storage business that ran on spreadsheets and rebuilt its operations as a self-running system.

Company: 4.0 Storage
My role: Technical Analyst
Industry: Student storage

IBefore

The problem

4.0 Storage, a student storage business, ran on spreadsheets. Every student job was typed in by hand, and the same data then had to be typed again for invoicing and customer communication.

IIThe build

What was built

01Replaced manual Excel entry with a custom site. Staff key in a student job on-site in under a minute, the student signs digitally, and the invoice is generated and emailed automatically.
02Scheduling, invoicing, payment collection, and customer communication all run on their own from job creation forward.
03Killed the dual-entry problem, where the same data lived in a spreadsheet and had to be re-typed for invoicing and communication.
04Built to scale with volume. The same workflow handles 10 jobs or 1,000 without adding headcount.

Digital signingAuto-invoicingJob workflowPayments

IIIAfter

The result

under 1 min

to log a job, fully on-site

The business went from manual spreadsheet entry on every student job to a system where staff touch a job once. Everything downstream is automatic, with a clear path to scale next season without hiring for operations.

IVServices

What this build drew on

Spreadsheet replacementReplace the workbook your operation runs on with a system built around how you already work.See the service Custom appsWeb and iOS apps, websites, and portals built around the workflow your team already has.See the service Business process automationThe repetitive work sitting between your systems, handled end to end. Nobody keys the same data in twice.See the service Moving and storageSmartMoving integrations, live books, customer emails, and realtor outreach for moving and storage companies.See the industry page

VMore work

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